Tag Archives: M-Files

Small Businesses Win Big with M-Files Back Office Vault

They say small businesses can’t afford enterprise-level document management software, we disagree!

Although most small business owners are convinced that they need some sort of proper filing for their growing content, they rarely make the decision to acquire one. The reasons vary and include tight budgets, no time to spare for implementation, doubting the ROI, and the lack of people resources to ensure the solutions are well maintained and users supported. Some will start using something like windows folder system, or light cloud-based solutions such as Box. And although Box provides a solid set of basic features for a low cost, small business owners tend to forget that they created their business to grow in the first place. The challenge they will soon face is with the explosion in their content size and the increasing complexity and reduced efficiency when trying to find content.

M-Files Back Office Vault addresses those challenges from Day 1. It is not only rich in features, inexpensive, secured, and can be cloud-based, it has so many other components that a small business, or any business in that matter, can and will require sometime in the future. By implementing M-Files Back Office Vault from the start, you avoid the inevitable–the complexity that accompanies moving content from your windows folder structure.  With M-Files Back Office Vault, you can connect to your content, located in Box, Google Docs, and even windows folders.

M-Files Back Office Vault is pre-designed to provide the following:

  • Accounting Records Management – manage and process invoices, receipts, PO’s, financial statements and tax documents to increase operational efficiencies and minimize risk
  • Human Resources Management – manage employee files (resumes, certifications, employee contracts) and data (contact information, vacation, performance) with built-in security for employee private data
  • Asset Management – Keep up with everything you own, who it’s assigned to, where it’s living, and any other information you need to run your business effectively
  • Contract Management – maximize visibility and control for contract management with notifications, assignments, audit history and version control to reduce inefficiencies and reduce risk
  • CRM Lite – a lite CRM to track sales campaigns, opportunities and contacts, designed to help your organization drive sales
  • Project Management – Find, search, and track project documentation and the status of documentation (draft approved, under review, etc.) to streamline the entire project management process

The most commonly used process automations i.e. workflows are provided for your consumption in the Back Office Vault, such as A/P Workflow, Purchase Order Workflow, Employee Absence Workflow, Contract Lifecycle Workflow, and many others.

The M-Files Back Office Vault comes equipped with the ability to electronically sign documents using the DocuSign integration function. The solution can be accessed from the free mobile app available from the various app stores. Last but not least, the solution enables users to collaborate on documents using features such as Co-Authoring, Annotations, and Review Comments.

Contact us today.  In a matter of 5 days, the General Networks’ team can deliver this solution for you.  We’ll help your small business win big!

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Webinar on 8/23: Controlling Quality Processes with QMS

With increasing regulatory compliance and global economic pressure—now more than ever—it’s important to ensure your quality management is on-point.

At General Networks, we want to make sure you have the information and tools you need to comply with regulatory requirements, and keep your business competitive. Which is why we’re partnering with M-Files. M-Files QMS is a practical, scalable solution for ensuring compliant quality processes like auditing, training and CAPAs.

We’d like to invite you to attend an upcoming M-Files webinar, where you will learn how to:

  • Improve the efficiency of your quality procedures such as auditing and deviation management
  • Gain visibility into actions taken as a result of a recorded CAPA, such as revising an SOP or requiring a new training event
  • Report on quality procedures and actual actions taken

Register Here

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M-Files in the News: iGas Taps M-Files for Quality Management and ISO 9001 Certification, and Gains Much More

Clients deploying M-Files Quality Management have learned that the M-Files platform can be leveraged to manage business processes throughout their organizations.  iGas Energy, a British on-shore oil and gas exploration and production company, selected M-Files to better manage the ISO 9001 certification process and other safety and compliance activities.

“We originally deployed M-Files for compliance purposes, specifically to help us meet an ISO 9001 requirement to manage our Integrated Management System documentation,” said Chris Holly, Head of IT at IGas, “but since then, we’ve expanded our use of M-Files across the business as a comprehensive platform to manage as much of our company information and related processes as possible.

“From the outset it was clear M-Files could be easily configured to meet our specific needs. It was simple and straightforward to integrate M-Files into the various parts of our business and thus enable a deeper level of collaboration and secure information sharing from department to department.”

For more details and short video explaining how iGas has automated many of their core business processes, from oil and gas exploration, to managing licenses to processing expense reports, please view the full article here:  iGas Taps M-Files for Quality Management and ISO 9001 Certification, gains much more.

 

General Networks Corporation uses the M-Files platform to help organizations build solutions for quality management and compliance, document and records management and other business processes.

Please contact Cathy Ashbaugh, cashbaugh@gennet.com to discuss how M-Files can help your organization.

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